top of page

Website Privacy Notice

  • Name: ScanSan Properties Ltd referred to as (“ScanSan”, “we”, and “us”).
     
    Address: IDEALONDON 69 Wilson Street London EC2A 2BB.

    Email: info@scansanproperties.com

    Company Registration Number: 13379338

    Information Commissioner’s Office (ICO) Reference Number: ZB561456
     
    This Privacy Notice only applies to Personal Data that is collected via this website https://scansanproperties.com, please read it carefully and ensure that you understand it. If you do not agree with and accept this Privacy Notice, do not access or use the website or any other aspect of our business.
     
    Our website is not intended for children and we do not knowingly collect any data relating to minors.

  • In this Privacy Notice the following terms shall have the following meanings:

     

    Content: any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of our website.

     

    Controller: for the purposes of the Data Protection Legislation we are the Data Controller unless otherwise stated.

     

    Cookie: a small text file placed on your computer by Us when you visit certain parts of our website. This allows us to identify recurring Users and to analyse their browsing habits within our website.

     

    Data Protection Law: Includes the General Data Protection Regulation 2016/679 (EU GDPR); the UK Data Protection Act 2018, UK General Data Protection Regulation (UK GDPR) and all relevant EU and UK Data Protection Legislation, including the Privacy and Electronic Communications Regulations 2003 (PECR).

     

    Data Protection Officer (DPO): The designated individual responsible for overseeing data protection within the company.

     

    Data Subject: a living, identified or identifiable individual about whom we hold Personal Data. Data Subjects may be nationals or residents of any country and may have legal rights regarding their Personal Data.

     

    Personal Data: any personal information relating to an identified or identifiable natural person (data subject), a person who can be identified, directly or indirectly from the information.

    ​

    Services: the services available to you through our website.

     

    System: any online communications infrastructure that we make available through the website either now or in the future.

     

    User / Users: any third party that visits our website and is not employed by us and acting in the course of their employment.

     

    Website: the website you are currently using https://scansanproperties.com.

     

    We/Us/Our: ScanSan Properties Ltd a private limited company registered in England & Wales (registration number 13379338), having its registered office at IDEALONDON 69 Wilson Street London EC2A 2BB unless otherwise stated.

  • 3.1 We may, from time to time, modify this privacy notice. Please check this web page periodically for updates. We will comply with applicable legal obligations to provide you with relevant notice of changes to this privacy notice. Your continued use of our website after any such update constitutes your acceptance of such changes.

  • 4.1 Personal data provided by users will, where it is relevant to any division, be transferred along with that division. The new owner or newly controlling party will, under the terms of this privacy notice, be permitted to use the personal data for the purposes for which it was supplied to us.


    4.2 In the event that any data submitted by users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your personal data deleted or withheld from the new owner or controller.

  • 5.1 You may access certain areas of this website without providing any personal data at all. However, to use all features and functions available on the website you may be required to submit or allow for the collection of certain data for us to be able to offer our relevant Services. You may restrict our use of cookies. For more information, please visit our Cookie Policy. 

     

    5.2 We may collect, use, store and transfer different kinds of personal and non-personal data about you which we have grouped together as follows: 

    ​

    Aggregated Data: Statistical or demographic data for any purpose. Aggregated data could be derived from personal data but is not considered personal data in law as this data will not directly or indirectly reveal the identity of a data subject. For example, We may aggregate usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with personal data so that it can directly or indirectly identify an individual, we treat the combined data as personal data which will be used in accordance with our privacy notice.

     

    Business Contact Data: Name, business name, job title, email address and telephone numbers.

     

    Contact details: Name, telephone number and email address.

     

    Marketing and Communications Data: Preferences in receiving marketing from us and our third parties (where applicable) and communication preferences.

     

    Technical Data: Internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices used to access a website.

     

    Usage Data: Information about how a data subject uses our website, digital content, products, and services.


    We do not collect any Special Categories of Personal Data about you on this website (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

  • 6.1 Most of the personal information we process is provided to us directly by you for one of the following reasons:

    Aggregated Data / Usage Data: We collect aggregated data and usage data when you use our site. We have a legitimate interest to define types of customers for our products and services, to keep our website updated and relevant, to develop our business, inform our marketing strategy and grow our business.
     
    Business Contact Data / Contact Details: Collected when you make an enquiry or register with us, we use this data to manage our relationship with you (contract) and asking you to leave a review (legitimate interest). 

    Marketing and Communications Data: We also use this data to supply you with information via emails that you have opted into (consent). You are able to remove your consent at any time. You can do this by clicking unsubscribe at the footer of the email.

    Technical Data: Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise).
    ​

  • 7.1 Where required we may share this information as follows with:

     

    Professional Advisers: Accountants, consultants, auditors, lawyers and other outside professional advisors to us, subject to binding professional and/or contractual obligations of confidentiality.

     

    Third Party Service Providers: With third party service providers who support our business, who will process it on behalf of us for the purposes identified above. Such third parties may include providers of hosting services.

     

    Business or Share Sales: With any relevant third-party acquirer(s), in the event that we sell or transfer all or any relevant portion of our shares, business or assets (including in the event of a reorganisation, dissolution or liquidation).

     

    Third Party Providers of Advertising, Plugins and Content: The website may use third party advertising, plugins or content. If you choose to interact with any such advertising, plugins or content, your personal data may be shared with the relevant third-party provider. We recommend that you review that third-party’s privacy notice before interacting with such content.

     

    7.2 If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under Data Protection Legislation.


    7.3 If any personal data is transferred outside of the EEA or UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the EU/UK and under the GDPR, as explained above.

     

    In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

  • 8.1 Your information is securely stored in accordance with our Retention Policy. 

     

    8.2 We will not keep your Personal Data for any longer than is necessary in light of the reason(s) for which it was first collected. Your Personal Data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept): 

     

    • For as long as you remain subscribed (have positively opted-in) to Our emailing list and wish to receive news and offers from Us. 

    • If none of the above is, then we will keep your data for a maximum period of two years following your initial communication or signup/Personal Data submission. 

    • For compliance with our legal, accounting and tax obligations. 

     

    Personal Data that you provide when filling out the forms on our website is stored by our website provider (Wix.com Ltd). in Israel, which the European Commission considers as a country offering an adequate level of protection for the Personal Information of E.U. Member State residents (see here). For more information on how Wix.Com protects your Personal Data please visit their Privacy Notice here.


    8.3 We take every reasonable step to ensure that your personal data are only processed for the minimum period necessary for the purposes set out in this privacy notice.


    8.4 We will retain personal data in a form that permits identification only for as long as:

     

    (a) we maintain an ongoing relationship with you (for example, for as long as you are using our products and/or services); or

     

    (b) retention of your personal data is necessary in connection with the lawful purposes set out in this Privacy Notice, for which we have a valid legal basis.

     

    8.5 We will retain the Personal Data for the duration of:

     

    (a) any applicable limitation period under law (i.e., any period during which a person could bring a legal claim against us in connection with your personal data or to which your personal data is relevant), plus an additional two month period following the end of such limitation period; and

     

    (b) if any relevant legal claims are brought, we will continue to process personal data for such an additional period as is necessary in connection with that claim.

     

    8.6 Once the periods at 8.4 and 8.5 above have passed, we will either permanently delete or destroy the relevant personal data; or anonymise the relevant personal data.

     

    8.7 We do our best to keep your data secure and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

     

    8.8 As no security measures are guaranteed we have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  • The right to be informed: about our collection and use of your Personal Data. This Privacy Notice should tell you everything you need to know, but If you have any questions or concerns about this Privacy Notice please contact us via the contact details below (9.4).

    ​

    The right of access: You have the right to ask us for copies of your personal information.

    ​

    The right to rectification: You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

    ​

    The right to erasure: You have the right to ask us to erase your personal information in certain circumstances.

    ​

    The right to restriction of processing: You have the right to ask us to restrict the processing of your personal information in certain circumstances.

    ​

    The right to object to processing: You have the right to object to the processing of your personal information in certain circumstances

    .

    The right to data portability: You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

     

    9.2 You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

     

    9.3 However, if your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

     

    9.4 Please contact us at DPO@scansanproperties.com if you wish to make a request.

  • You can also complain to the ICO if you are unhappy with how we have used your data.

     

    The ICO’s address:

    Information Commissioner’s Office

    Wycliffe House

    Water Lane

    Wilmslow

    Cheshire

    SK9 5AF

    ​

    Helpline number: 0303 123 1113

    ICO website: https://www.ico.org.uk

Last Updated 16/01/2024 

bottom of page